- What kind of information do we collect?
Sign-up details: If you register or sign up for events, newsletters or publications on the site, we will ask you for personal information such as your name, email address, occupation and other contact details such as a contact phone number.
The Grid Media Ltd ticket application details: If you apply for tickets on www.thegridmedia.co.uk, we will ask you for your name,
Feedback and surveys: We may also ask you for feedback about events produced and promoted by The Grid Media Ltd or to complete surveys.
Your posts and communications: If you post content or communicate via the site, we may also ask for your name, occupation and the
- What do we do with
informationwe collect and what is our legal basis for this?
Sign-up details: If you sign-up for us to send you newsletters, publications and other information about The Grid Media Ltd, our partners and activities (see
The Grid Media Ltd tickets: If you purchase any tickets produced or promoted by The Grid Media Ltd, we will use your personal information to process your application for tickets to attend the event, take payment, for our administration and management of the event and to send you any updates or information regarding the event and its follow-up. Our legal basis for doing so is to
We use CVent as the registration system for www.thegridmedia.co.uk and their servers are based in the United States (U.S.) and may store and process your information outside the European Economic Area (EEA). CVent comply with the EU-US Privacy Shield Framework. If you wish to know more please see http://www.cvent.com/en/privacy-policy-global.shtml
We use Stripe a third party processing company to process your payment. Stripe will be the data controller of your information for the purpose of processing that transaction Stripe may store and process your information outside of the EEA. Please read Stripe terms and conditions before completing your payment. For more information see https://stripe.com/gb/legal
Online activity: The cookies we use tell us how you use the site and what pages you have visited. In pursuing this activity, we use our legitimate interest
Posts and Communications: If you post any comments on the website, any personal information you agree to provide will be displayed publicly on the website along with your comments.
Social media interaction: We use
For all kinds of information collected: Please make sure that any personal details you provide are accurate and up to date, and let us know about any changes. Please get consent first before giving us anyone else’s information.
The nature of The Grid Media Ltd’s work means we often work in partnership with other
We may also use your information, including your organisation name, postcode and country of residence to carry out analysis and research to improve our publications, events and activities, customise our website and its content to your particular preferences, notify you of any changes to our website or to our activities that may affect you, to prevent and detect fraud and abuse, and to protect other users.
However you choose to engage with or support The Grid Media Ltd, we may retain your information for our own legitimate business interests for statistical analysis purposes, in order to review, develop and improve our business activities. In this situation, we will only keep any personal information if it is necessary to do so, and will always put in place appropriate safeguards, including where possible
- How long will we keep your information
General principle: We will only keep any personal information that you provide to us for as long as is necessary to
If you buy a ticket for any event produced or promoted by The Grid Media Ltd, we will use your information for the purpose of your attendance at the event, and will only contact you for any other purpose if you have said we can. We will retain your personal information collected from www.thegridmedia.co.uk for 3 years for evaluation and business development purposes; including geographic and social demographic analysis, to help us understand our audience and reach, and to improve future events.
If you buy a ticket, we will also keep your information on our customer database to tell you about future similar events. If you do not wish us to contact you about future events, please let us know by writing to us or emailing us at the
Consent: We keep records of consent, and any withdrawal of consent, on our files for as long as your personal information is being used in-line with that consent and for a period of 6 years after the consent is withdrawn (unless otherwise requested by you).
Posts and communications: any information that you post on the website shall only be kept and displayed for such time as the subject matter to which
Processing for statistical analysis purposes: This type of processing will only be undertaken whilst we retain your personal information in line with the principles explained above.
If you sign up to our mailing list we will use your details to keep you informed about
We might use
- Who else has access to your information?
We may share your information with our partners and with companies who help us to operate this site, and if you purchase any ticket for an event produced or promoted by The Grid Media Ltd, we may share your details with the companies/
We may share your information within
Comments, blogs and other information which you post on the site are displayed publicly and can be viewed by other users. Please be careful when disclosing personal information which may identify you or anyone else. We are not responsible for the protection or security of information which you post in public areas.
We may disclose your personal information to law enforcement agencies if required by law (in which case our legal basis for doing this is for compliance with a legal obligation), or to protect or defend ourselves or others against illegal or harmful activities (in which case, our legal basis for doing this is the pursuit of these legitimate interests).
This site contains cookies. Cookies are small text files that are placed on your computer by websites you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to site owners. Most web browsers allow some control of most cookies through browser settings.
The site also uses performance cookies
We also use
We take steps to protect your personal information and follow procedures designed to
- Contacting us, exercising your rights and complaints
You are legally entitled to know what personal information we hold about you and how that information is processed, which includes the right to:
- know what information we hold about you
- ask us to correct any mistakes in your information which we hold
- ask us to delete your personal information
- ask us to stop using your personal information or restrict how we can use it, for
exampleif you feel it is inaccurate or no longer needs to be used by The Grid Media Ltd
- to object to us using
ofyour personal information
- to object to any automated decision making that we may do using your personal information
If you wish to know what information we hold about you, or wish to exercise any of your other rights as detailed above, or have any complaint about how we are using your personal information, then please email us using firstname.lastname@example.org or write to us at 5 St. Bride Street, London, EC4A 4AS, United Kingdom, and provide enough information to identify yourself (e.g. name and address or any registration details).
If our information is incorrect or out of date, please provide us with information to update it. If you want us to delete, restrict or stop using any information we hold about you, please explain the reasons why you are asking this. If you are unhappy with how we are using your information, again please explain to us the reasons and we will investigate the matter.
You can also write to the same address if you have a complaint about this policy.
If you are unhappy with how any data rights request or complaint has dealt with you have the right to complain to the Information Commissioner at Wycliff House, Water Lane, Wilmslow, Cheshire SK9 5AF or the following link. https://ico.org.uk/concerns or helpline: 0303 123 1113.
The Grid Media Ltd, Company Number 10902215, 5 St. Bride Street, London, EC4A 4AS, United Kingdom
- The information, materials and logos on this site belong to The Grid Media Ltd, our partners or licensors. Unless otherwise indicated, materials and reports are licensed for use under a Creative Commons Attribution NonCommercial ShareAlike licence (CC-BY-NC-SA), full details at https://creativecommons.org/licenses/by-nc-sa/4.0/. We make no representation or warranty about the content, including in relation to non-infringement of intellectual property rights.
- You must not use this site:
- to post, share or transmit material which is unlawful or infringes anyone else’s rights
- for any commercial purpose or in any way which is abusive, defamatory or obscene or which harasses or distresses anyone or restricts or inhibits their use and enjoyment of the site or otherwise damages our reputation
- to transmit software viruses or code designed to interrupt, destroy or compromise the integrity of computer software, hardware or telecommunications equipment
- You are responsible for any comments, text, video, audio, images or other content which you post on the site and must obtain any relevant permissions or consents to post this content. You grant us a perpetual, worldwide, non-exclusive, royalty-free and fully transferable right to copy, download, distribute, transmit and adapt your content and waive your moral rights in it.
- We are not responsible for content posted on the site by users and third parties. The views expressed are not necessarily the views of The Grid Media Ltd or our partners. You can report any inappropriate content to us at email@example.com. Although we don’t monitor all content posted on the site, we reserve the right to do so and to edit or remove content at our absolute discretion and without notice.
- The information on this site is subject to change from time to time and we can’t guarantee that it will always be accurate and up-to-date. We are not responsible for the content of external sites which you link to from this site.
- We don’t guarantee that the site will always be available or free from errors or viruses. You are responsible for installing virus-checking software to protect your hardware. As far as legally possible, we and our partners exclude all liability for any loss or damage suffered as a result of using or accessing our site, whether direct or indirect, and however arising, including any loss of data or damage caused by downloading content from our site.
- These Terms may be varied from time to time. If you use the site after any change has been made, you will be deemed to have accepted the change. Additional terms may apply to certain areas of this site, such as applications for grant funding or payment for events.
- These Terms are governed by English law and the courts of England and Wales will have jurisdiction over any dispute arising from them.
General Data Protection Regulation (GDPR)
– Your email address will not be used for purposes other than registration confirmation, event and related content updates and won’t be passed to any third parties.
The Grid Media Ltd.
Company Number: 10902215
Registered Office: 5 St. Bride Street, London, EC4A 4AS, United Kingdom
This policy applies to all persons working for us or on our behalf in any capacity, including employees at all levels, directors, officers, agency workers, seconded workers, volunteers, agents, contractors
We demand that our suppliers will hold their own suppliers to the same high standards.
Modern slavery is a term used to encompass slavery, servitude, forced and compulsory
We shall be a company that expects everyone working with us or on our behalf to support and uphold the following measures to safeguard against modern slavery:
- We have a zero-tolerance approach to modern slavery in our
organisationand our supply chains.
- The prevention, detection
andreporting of modern slavery in any part of our organisationor supply chain is the responsibility of all those working for us or on our behalf. Workers must not engage in, facilitate or fail to report any activity that might lead to, or suggest, a breach of this policy.
- We are committed to engaging with our stakeholders and suppliers to address the risk of modern slavery in our operations and supply chain.
- We take a
risk basedapproach to our contracting processes and keep them under review. We assess whether the circumstances warrant the inclusion of specific prohibitions against the use of modern slavery and trafficked labourin our contracts with third parties. Using our risked based approach we will also assess the merits of writing to
suppliers requiring them to comply with our Code of Conduct, which sets out the minimum standards required to combat modern slavery and trafficking.
Consistent with our risk-based approach we may require:
- employment and recruitment agencies and other third parties supplying workers to our
organisationto confirm their compliance with our Code of Conduct
- Suppliers engaging workers through a third party to obtain that third parties’ agreement to adhere to the Code
- As part of our ongoing risk assessment and due diligence
processeswe will consider whether circumstances warrant us carrying out audits of suppliers for their compliance with our Code of Conduct.
- If we find that other individuals or
organisationsworking on our behalf have breached this policy we will ensure that we take appropriate action. This may range from considering the possibility of breaches being remediated and whether that might represent the best outcome for those individuals impacted by the breach to terminating such relationships